Position Highlights:

Support Services Administrative Operations Coordinator provides procurement and financial support for the Facilities Support Services Division. Under the direction of the VP of Facilities & Support Services, the coordinator organizes cost analysis data and prepares the monthly, quarterly, and annual reports for the division. Responsible for procurement of goods and services for the division. Collaborates with Accounting and Purchasing with cost analysis plans. Manages the invoice process from vendor setup, through purchase order, to invoicing. Works independently to resolve issues and escalate when appropriate. Maintains division policies, files, and contracts. Other duties as assigned.

Responsibilities:

Will maintain all departmental functions in accordance with established departmental procedures by performing various support functions including but not limited to:

• Processes, tracks and monitors part orders, service contracts, contractor pay applications, owner direct purchases, lease agreements, licenses, and fees.
• Works closely with Accounting and Purchasing to resolve issues and organize cost analysis data.
• Discreetly manages sensitive and confidential information concerning professional and personal performance of staff.
• Prepares monthly, quarterly, annual reports, and presentations.
• Timekeeping for department/area(s)
• Monitor/resolve monthly accounting reports for department to include purchase orders, check request and deposits to ensure proper crediting/debiting.
• Maintain or report from applicable departmental databases/systems.
• Other duties as assigned.

Minimum Qualifications

• Associate’s Degree
  • *in lieu of an Associate’s degree, a HS Diploma with 2 additional years of relevant experience can be considered.
• Valid FL Driver’s License required
• Minimum of seven (7) years’ experience directly involving business administration experience coordinating facilities support related functions within a healthcare facility, healthcare provider facility, construction, property management, educational facility or utility/public works company.
• Three (3) years relevant purchasing/invoicing and vendor management experience preferred.
• Demonstrates computer skills required for word processing and spreadsheets.
• Excellent written and verbal communication skills.
• Knowledge of general business machines, good telephone etiquette and ability to interact with employees and management.

Preferred

• Bachelor’s Degree