Research Administration Specialist - Pre Award Central Office
Baylor College of Medicine
Houston, TX
Job posting number: #7329690 (Ref:24636-en_US)
Posted: April 20, 2026
Job Description
Summary
Entry level position into the complex field of Research Administration with the central Sponsored Programs office. The Specialist will receive training and coaching from experienced senior team members and gradually learn to work independently and become a full Associate. Work is limited in scope, typically on smaller, less complex projects. Contributes to the pre-award and programmatic activities throughout the grant life cycle from application submission to award processing to close-out.
Position requires good reading and writing skills, ability to analyze and problem solve, and high degree of flexibility in being able to respond to fast paced environment.
Job Duties
- Processes, prepares, reports, tracks, and ensures compliance on a variety of pre-award transactions in the central office.
- Reviews, submits, and tracks budget and administrative sections of grant applications and progress reports using internal and external sites and databases.
- Reviews, negotiates, tracks and follows the execution of a variety of research agreements, such as grant and subaward agreements.
- Processes research awards and prepares accounting information for the post-award central team.
- Attends weekly office meetings and monthly workshops.
- Helps monitor office email and ensure communications are responded to in a timely manner.
- Maintains special tracking systems and follow detailed checklists to ensure accuracy and compliance.
Minimum Qualifications
- High School diploma or GED.
-
Four years of relevant experience.
Preferred Qualifications
- Bachelor’s degree. No experience required with Bachelor’s degree or Certified Research Administrator certification through the Research Administrators Certification Council (RACC).
Work Authorization Requirement:
This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.
Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.
Baylor College of Medicine fosters diversity among its students, trainees, faculty and staff as a prerequisite to accomplishing our institutional mission, and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. - Diversity, respect, and inclusiveness create an environment that is conducive to academic excellence, and strengthens our institution by increasing talent, encouraging creativity, and ensuring a broader perspective. - Diversity helps position Baylor to reduce disparities in health and healthcare access and to better address the needs of the community we serve. - Baylor is committed to recruiting and retaining outstanding students, trainees, faculty and staff from diverse backgrounds by providing a welcoming, supportive learning environment for all members of the Baylor community.
